KA’s Guide to Safe and Inclusive Event Spaces

Creating a safe and inclusive environment should never be an afterthought. It’s a responsibility that begins long before the first guest arrives. Every event, no matter the size or scale, carries the opportunity to set the tone for respect, accessibility and care. When safety and inclusion are built into the planning from the start, we not only protect our guests, we create the conditions for real connection and meaningful participation.

It can be difficult to know where to start. What measures are appropriate? How do you ensure everyone feels seen, heard and protected? But just like all other elements of your event, these steps can be planned, structured and built into your process.

Let’s begin with the environment itself. All events, regardless of size or setting, should clearly communicate the standards of behaviour expected from guests. This can include signage, safer space policies or messaging during opening remarks. Everyone deserves to feel safe, and no one should feel alone in reporting unsafe or exclusionary behaviour.

It is also vital to consider physical access, sensory needs, gender inclusivity, cultural sensitivity and quiet spaces for rest or regulation. These features can make the difference between someone attending your event and someone feeling excluded from it.

But safety and inclusion do not start and end with access. Your guide outlines how to think deeply and practically about the experiences of your guests. Because the goal is not only to meet minimum standards, it is to set a standard.

As event organisers, we hold the power to create the kind of environment we want to see more of. By embedding safe and inclusive practices into every part of your event, you are shaping a culture of accountability, openness and genuine welcome.